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Public Information Requests

How to Use the District’s Records/Information Request Form 

The California Public Records Act (Government Code Section 6250 et seq.) gives every person in the state the right to access information concerning the conduct of a public agencies business.

Tracy Unified School district requires that requests for public records and information be submitted in writing to the Superintendent’s Office during regular business hours.  Business hours are 8 a.m. to 5 p.m., Mondays through Fridays.  A district Records/Information Request Form has been created for this purpose.

This information is provided to define key terms relating to the California Public Records Act and to provide a step-by-step overview of how the process is to be handled in the district.  For more information, contact Communications Specialist, TBA at (209) 830-3201.

Definitions:

What is a Public Record?

A public record includes any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics. (Government Code Section 6252(d))

What is a writing?

A writing is defined as handwriting, typewriting, printing, photocopying, photographing, and every other means of recording upon any form of communication or representation, including letters, words, pictures, sounds or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents. (Government Code Section 6252(3))

Procedures:

Good reasons for making a written request would include, for example, getting an initial refusal to an oral request or having a substantial list of documents you know will take some time to assemble.

People can inspect records on site and then put in copy orders

Ask to describe the record as precisely as possible, including the designation of any forms or reports with titles, date or dates, author and addressee if the tem is a memo or letter.

For questions on public information requests, please contact Communications Specialist, TBA at (209) 830-3201.

Click here to download a Public Information Request Form - Records Request Form.pdfRecords Request Form.pdf