GENERAL PRECONDITIONS EVIDENCE

 

Tracy Unified Induction Program General Preconditions Submission March 2018

PRECONDITION LANGUAGE

EVIDENCE GUIDANCE

Precondition 1 for Institutions of Higher Education

(a)  Accreditation and Academic Credit. The program(s) must be operated by (a) Institutions of higher education: A college or university that (i) is fully accredited by the Western Association of Schools and Colleges or another of the six regional accrediting associations, and (ii) grants baccalaureate academic credit or post baccalaureate academic credit, or both. An institution approved to offer educator preparation in California must notify the Commission within 30 days if its regional accreditation status changes.

 

·         Does not Apply.

 

Precondition 1 for School Districts or Other Non-Regionally Accredited Entities

(b) School districts or other non-regionally accredited entities: The Superintendent or CEO of the district or entity shall submit verification of the governing board’s approval of sponsorship of the program.

     Copy of December 12, 2017 School Board Meeting Minutes at which agenda item 15.2.2 (page 5) was discussed and action took place to approve sponsorship of program

     Verification that the December 12, 2017 School Board meeting minutes were approved. (February)

     Board Agenda Item 15.2.2. with signature verifying board approval

 

Precondition 2. Enrollment and Completion.

Once a candidate is accepted and enrolls in an educator preparation program, the approved program sponsor must offer the approved program, meeting the adopted standards, until the candidate:

i.            completes the program;

ii.          withdraws from the program;

iii.        is dropped from the program based on established criteria; or

iv.        is admitted to another approved program to complete the requirements, with minimal disruption, for the authorization.

 

v.          In the event the program closes, a teach out plan, which includes individual transition plans for each candidate as well as a plan for candidates and graduates to access their student records would need to be developed.

 

                          

 

 

     Written Assurances from the unit head, Superintendent of Tracy Unified

 

     Tracy Unified Induction Program’s Teach Out Plan

 


 

PRECONDITION LANGUAGE

EVIDENCE GUIDANCE

Precondition 3. Responsibility and Authority.

To be granted continuing accreditation by the Committee on Accreditation,

the entity shall provide the following information:

(a)   Identify the position within the organizational structure that is responsible for ongoing oversight of all educator preparation programs offered by the entity (including educator preparation programs offered by an extension division, if any).

(b)   Provide a description of the reporting relationship between the position described in (a) and the individual(s) who coordinate each educator preparation program offered by the entity. If a reporting relationship is indirect, describe the levels of authority and responsibility for each educator preparation program. Include an organizational chart for the institution as well as the division(s) within the institution responsible for the oversight of educator preparation programs; include any parent organization, outside organization(s), or partner(s) who will be involved in the oversight of the educator

preparation unit and/or responsible for any aspect of program delivery.

(c)    Provide policies to ensure that duties regarding credential recommendations are provided solely by persons who are current employees of the Commission approved institution.

 

 

 

 

·         Tracy Unified Induction Organization Chart, which includes title of person responsible for program oversight and clear lines of authority.  Written Assurance from the unit head verifying responsibility and authority.

·         Written Assurances that only employees of Tracy Unified will submit credential recommendations.

·         The Tracy Unified Personnel Analyst (Job Description) is the sole person responsible for all credential recommendations to the Commission. 

 

 


 

PRECONDITION LANGUAGE

EVIDENCE GUIDANCE

Precondition 4 Lawful Practices.

To be granted continuing accreditation by the Committee on Accreditation, a program of professional preparation must be proposed and operated by an entity that makes all personnel decisions without unlawful discrimination.

 

These decisions include decisions regarding the admission, retention or

graduation of students, and decisions regarding the employment, retention or promotion of employees.

 

·         Tracy Unified School District Nondiscrimination in employment Policies:

·         Nondiscrimination in Employment Policy AR 4030

·         Nondiscrimination in Employment Policy BP 4030

·         Nondiscrimination/Harassment BP5145.3

 

·         Tracy Induction Program Nondiscrimination Policies in the Induction Handbook

Precondition 5. Commission Assurances.

To be granted continuing accreditation by the Committee on Accreditation, the program sponsor must: (a) assure that the sponsor will fulfill all of the applicable standards of program quality and effectiveness that have been adopted by the Commission, (b) assure that the approved program   sponsor will cooperate in an evaluation of the program by an external   team or a monitoring of the program by a Commission staff member, and

(c) assure that the approved program sponsor will participate fully in the

Commission’s accreditation system, including the timely submission of documents required for accreditation.

 

 

·         Written Assurances from the unit head, Superintendent of Tracy Unified

 

 

Precondition 6. Requests for Data.

To be granted continuing accreditation by the Committee on Accreditation, the entity must identify a qualified officer responsible for reporting and responding to all requests from the Commission for data including, but not limited to, program enrollments, program completers, examination results, including performance assessments, and state and federal reporting within the time limits specified by the Commission. Institutional contact information must be updated annually.

 

·         Tracy Unified Induction Organization Chart, which includes name and title of person responsible for reporting and responding to all requests from the Commission for data.

 

·         Written Assurance that Tracy Induction Program assumes responsibility for updating contact information annually. 

 

 


PRECONDITION LANGUAGE

EVIDENCE GUIDANCE

Precondition 7. Veracity in all Claims and Documentation Submitted.

To be granted continuing accreditation by the Committee on Accreditation, the entity must positively affirm the veracity of all statements and documentation submitted to the Commission.

·         Written Assurances from the unit head, Superintendent of Tracy Unified

 

 

Precondition 8. Grievance Process.

To be granted continuing accreditation by the Committee on Accreditation,

the approved program sponsor must have a clearly delineated grievance process for candidates and applicants. The grievance process information must be accessible to all candidates and applicants and the institution must be prepared to provide documentation that candidates have been informed of the grievance process and that the process has been followed.

 

 

Note: While the Commission does not dictate a specific process for candidates to grieve actions and decisions related to the admission, progress, and completion of their program, the Commission may find it necessary to comment on an institution’s grievance process if it appears to unfairly disadvantage the candidate. Examples include requiring the candidate to grieve to the very same individuals for whom the grievance is directed.

Examples of Acceptable Evidence

 

·         The Tracy Induction Program Grievance Policy is posted on the public Induction website and accessible in the Induction Handbook (page 2).

·         The Orientation Presentation (slide 14) evidences that candidates were informed of the grievance process.

 

 

 

Precondition 9. Faculty and Instructional Personnel Participation

All faculty and instructional personnel employed by colleges and universities who regularly teach one or more courses in an educator preparation program leading to a credential, shall actively participate in the public school system at least once every three academic years, appropriate to their credential area. Faculty who are not in the Department, School or College of Education are exempt from this requirement. Reference: Education Code Section 44227.5 (a) and (b).

 

 

 

This precondition applies only to colleges and universities. Local Education Agencies do not need to address this precondition


 

PRECONDITION LANGUAGE

EVIDENCE GUIDANCE

Precondition 10. Communication and Information.

To be granted continuing accreditation by the Committee on Accreditation, the approved program sponsor must provide easily accessible and accurate information to the public, prospective educators, and enrolled candidates about the requirements for admission and successful completion for all its educator preparation programs.

Tracy Unified Induction Program Website

     The website includes information about admissions requirements, course and fieldwork requirements, and completion requirements.

 

 

Precondition 11. Student Records Management, Access, and Security.

To be granted continuing accreditation by the Committee on Accreditation, the sponsor must demonstrate that it will maintain and retain student records in accordance with the institution’s record retention policy. Institutions will provide verification that: (a) Candidates and graduates will have access to and be provided with transcripts and/or other documents for the purpose of verifying academic units and program completion. (b)   All candidate records will be maintained at the main institutional site or central location (paper or digital copies). (c) Records will be kept securely   in locked cabinets or on a secure server located in a room not accessible by the public.

 

 

·         Written Assurances regarding maintenance of student records

 

Precondition 12: Disclosure.

Institutions must disclose information regarding any outside organizations

that will be providing any direct educational services as all or part of the educator preparation programs sponsored by the institution and identify the type of services the outside organization will provide.

 

Please note: This precondition relates to direct educational services to

candidates. It is not necessary to include entities that may provide other important services but are not directly related to the program offerings such as coursework, curriculum or fieldwork. Examples of these other services that do not need to be identified under the disclosure precondition include portfolio or student data systems such as Task Stream or Live Text or other similar technology, assessment companies, and others.

 

 

·         Written Disclosure of contracted services for Mentoring Matters Mentor training.

 

·         Copy of Service Agreement with Lisa Danielson