School/District Facility Rentals

Tracy Unified School District recognizes that its facilities are public buildings available to the community for rental when school is not in session. Members of our community must submit a Facility Use Application as a request to rent a school or district facility. Facility Use Applications must be submitted at least 30 days in advance for review. Insurance requirements must be met for the district to consider a Facility Use Application. The district may charge renters a fee to recover the costs of related staff time, utility costs, wear and tear of the facilities, etc.

To obtain a Facility Use Application for a school or district facility, please contact our Materials Management & Operations Department by calling (209) 830-3297 or visiting 1875 W. Lowell Ave. Outside facility renters must present a certificate of insurance when submitting a Facility Use Application. Rental fees must be paid prior to facility use. Tracy Unified does not provide set-up or take-down for facility renters. Equipment use is limited to what is available in the room requested by the renter.

Renters must carry the Facility Use Permit issued by the district at all times when on school or district premises. Renters must present an approved Facility Use Permit to district staff for facilities to be opened for renters.

The district and its school sites have priority use of Tracy Unified facilities over outside requests for rental.

Insurance Requirements  

A Certificate of Insurance must accompany a Facilities Use Request.   In addition to the certificate of insurance, an endorsement letter must be attached naming Tracy Unified School District as an additional insured.  Renters are required to use Acord Forms available through insurance agents. The standard minimum liability limits is $1,000,000 million per occurrence, and $2,000,000 aggregate bodily injury. The district reserves the right to adjust its insurance requirements as needed.

The Certificate of Insurance must include all of the following:

• Name of insured (must match name on Facility Use Application)
• The statement: “Naming Tracy Unified School District, its employees, officers, board of directors, agents, and volunteers as additional insured, under the above captioned policy.”** should be in the description of operation box.
• School Location(s) –School Name and Address in the description of operations box.
• Date(s) of rental. For occasional use, list specific dates. For continual use, list start date and end date in the description of operations box.
• Cancellation clause including 30-day notice  

The endorsement that names TUSD as additionally insured will be a separate page on Insurance Form CG2011, CG2026 or equivalent and should be attached to the certificate of insurance. 

** NO MATTER WHAT YOUR INSURANCE COMPANY TELLS YOU, WE REQUIRE A SEPARATE PAGE FOR THE ADDITIONAL INSURED ENDORSEMENT, WHICH IS TO BE SUBMITTED WITH YOUR CERTIFICATE OF INSURANCE, OR YOU WILL NOT BE ABLE TO USE OUR FACILITIES!!